October 17, 2007 Monthly UUC Board of Directors Meeting

Chair: President: Linda Stoller

Secretary: Sue Boone

Attendees: Linda Stoller, Susan Hegner, Sue Boone, Dick Rolfes, Charlene Carnes, Eliseo Santana, Pat St Clair, Bill Snell, Roberta Watson, John Chase, Dotti Doyle, John Conover, Ashylnn DeCosta-Ponnudurai , Revs. Janamanchi, Rochester.

Absent: Joann Shresbury

Call to Order: 7:03 pm by Linda Stoller

Meeting Adjourned: 9:43 pm

Opening Words: Rev. Millie Rochester

The agenda was reviewed and amended. Meeting process was reviewed.

The Sept 17, 2007, board minutes were received in the board packet. Motion made by Dick Rolfes, seconded by Pat St. Clair to accept the minutes. Approved unanimously.

Treasurer’s Report (distributed). Dick explained our share of the UUMN annual meeting expenses ($2200 for lodging for Heritage OP, and $440 for electric usage). Frank Wells will come to the November Board meeting to discuss a remedy. John Chase moved the acceptance, Dotti Doyle seconded, approved.

ACTION ITEMS

Millie’s Housing Allowance

Eliseo Santana moved that Millie Rochester’s housing allowance be changed from $2100 to $2200 per month. The original figure had been stated in error. John Conover seconded. Approved.

Recommendation from Finance Committee

Sue Boone moved that all funds raised by UUC committees shall go to the general fund unless otherwise approved by the board. Dick Rolfes seconded. After discussion it was approved.

DISCUSSION ITEMS

Sabbatical

Abhi’s Plans - he did not receive the grant so he is reworking his plans.

Review of Schedule - the brochure was distributed. Discussed ‘Send-Off Luncheon’ on Nov. 4, Christmas party Dec. 15, and responsibilities of Worship Committee.

Role of Board - discussed how committees and staff will work.

Goals and Objectives

Responsibilities of liaisons were discussed. Liaisons are conduits for information to flow from committees to the board. Sue Boone was named liaison to Denominational affairs and Pat St. Clair to Religious Services.

Congregational Meeting

Discussed ways of conducting meeting. Food will be handled by Susan, Sue will coordinate calling all members, board members will sign members in. Letters have been sent with meeting announcements and copies of new by-laws.

Women’s Umbrella

The meeting last Sunday was very well attended. Plans are under way for rummage sale and Christmas bake sale.

Committee Chairs

Hospitality Committee - Mercedes Bleattler resigned. Marilyn Tolman accepted position. Susan Malloy will be the shopper. Bobbie Watson moved acceptance, Eliseo Santana seconded. Approved.

INFORMATION ITEMS

Marketing Campaign Meeting Nov. 3

All Board members are encouraged to participate. Web site is UUTBA.org.

Reports: Millie’s Report (distributed)

Susan Hegner moved the RE Committee be authorized to retrain proceeds from monthly luncheons. Seconded by Pat St. Clair, approved

Reports: Abhi’s Report

Procedures for contacting Abhi in case of emergencies during sabbatical will be established.

NOVEMBER BOARD MEETING CHARNGED TO NOVEMBER 28.

Minutes submitted by Secretary Sue Boone