January 16, 2008 Monthly UUC Board of Directors Meeting

 

                        Chair:              President:       Linda Stoller 

                                                Secretary:      Sue Boone

 

Attendees:  Linda Stoller, Susan Hegner, Sue Boone,  Charlene Carnes, Eliseo Santana,  Pat St Clair, John Chase, Dotti Doyle, John Conover,  Rev. Millie Rochester, Dick Rolfes, Ashlynn DeCosta-Ponnudurai.

 

Absent:  Joann Shrewsbury, Roberta Watson, Bill Snell, Rev Abhi Janamanchi. 

 

Call to Order:  7:00 pm by Linda Stoller

 

Meeting Adjourned:  9:30 pm

 

Opening Words:  Rev. Millie Rochester

 

The agenda was reviewed and amended.  Meeting process was reviewed.

 

The December 28 , 2007, board minutes were received in the board packet.   Minutes were corrected and approved.

 

Treasurer’s Report  (distributed).    Approved.  Pledges and contributions are less than budgeted. 

 

Liaison Reports:

 

            Committee on Ministry

            Open Issues

            Publicity

            Ways and Means

            Property - workday successful

                            - an Esthetics Committee is in the planning stage

            Library - books will be culled so the religious and theological books can                                 move from the lobby to the library

 

 

ACTION ITEMS

 

Membership Report

 

Membership rolls were diligently reviewed and members contacted when their status was in question.  Official membership as of January 16, 2008 is 287.  Eliseo Santana moved acceptance, seconded, approved.  Pat St Clair moved the acceptance of Ruth Crittenden and Jean Carter as Emeritus Members.  Seconded, approved.  Their contribution to our church will be recognized at a Sunday Service. 

 

Planned Giving

 

Randy Cooper presented options for developing awareness and interest in gifting to the church.  Eliseo Santana moved we pursue the concept  “Founders Circle” where contributions are formally recognized for contributions above and beyond yearly pledges.  Seconded, approved.

 

Rental request for Buddhist Organization

 

Sue Boone moved the acceptance of the Buddhist Organization’s request to rent space for a small meeting once a month.  They will pay the non-profit rental rate and will work around our programming needs.  Seconded, approved.

 

 

DISCUSSION ITEMS

 

Music Director’s Report

 

Attached.  When the UUMN reimburses us for their expenses (about $600) we will send the “Split the Plate” offering to them. 

 

Community Builders

 

A rough draft Picture Directory was distributed.  There was discussion that members didn’t seem to be responding to e-mail message from the committee.  Eliseo Santana will follow-up to determine why members aren’t responding to e-mails.

 

Auction Update

 

More items are needed, and only 30 tickets have been sold.

 

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INFORMATION ITEMS

 

Reports:  Millie’s Report  (distributed)   The “Our Whole Lives” training program will be April 4 - 6.  The cost to the church would be about $2000 and the attendees would pay a fee (about $250).  John Conover moved we support this conference.  Seconded, approved.

 

Stewardship Update

 

The Leadership Event will be at the Stapleton’s, Feb 16, 4-7 pm. Ann Myers will be asked to help.   The recruiting is going well. 

 

Sabbatical Update

 

All speakers for the second portion of the sabbatical have committed.

 

Regional Media Campaign

All the money has been received.  The Kick Off is Sat, Feb 9th at St Pete Church.

 

Leadership Training

 

Pegotty Cooper will begin the training on Monday, January 28, and there will be six meetings. 

 

 

Minutes submitted by Board Secretary Sue Boone